Enter a unique number with which to identify the application when required at a later stage.

Capture the full registered name of the beneficiary as it appears in the contract of sale or on their proforma invoice, that is if the company name is SETTLERS (1820) (PTY) LTD, do not use shortened or popular abbreviations such as SETTLERS LTD or SETTLERS (PTY) LTD. The name is used on all documents, including those giving title to the goods.

Capture the beneficiary&146;s full address. The information is required by the advising bank. Use more than one address line per field (separated by a comma) as space for address details is limited to 35 characters per field.

Insert the beneficiary's phone number. The information assists the advising bank to notify the beneficiary promptly and eliminates unnecessary delays.

Insert the supplier's fax number if known. The information assists the advising bank to notify the beneficiary promptly and eliminates unnecessary delays.

State the bank and branch,nominated by beneficiary, through which the documentary credit is to be advised. Standard Bank prefers to nominate the advising bank who can verify the authenticity of the transaction. This will eliminate delays and reduce costs.

Save details of the beneficiary for use on other documentary credits if regular use is made of this supplier.

Create a unique name to identify the beneficiary's template

Consult a shipping or forwarding agent to determine the exact description of the goods. The Department of Customs and Excise will use the description (H.S. code / tariff heading) given in determining the duties applicable to the commodity. Using the wrong description could result higher duties being paid.

Specify the point of departure as agreed with the beneficiary. Grant the beneficiary leeway by selecting &147;any port/airport&148; in the country of origin, for example, shipment from &147;any German port.&148; This allows the use of another point of departure if the nominated one is closed for any reason.

Be precise as to the place of discharge of the goods, for example, "Durban" or "Johannesburg via Durban". A broad statement such as &147;to any Southern African port&148;, could result in the goods being discharged anywhere in Africa south of the equator. Take cognisance of Exchange Control Regulations if the goods are not being shipped to South Africa, i.e. merchanting trade.

Tick only if the goods are to be sent in more than one shipment. The deciding factor is whether the goods are required as one complete consignment or whether they can be shipped in part lots.

Complete only if partial shipments are allowed; the shipment dates for each shipment are known; and the supplier must adhere to the dates. The dates may not exceed the stated latest date of shipment.

Tick only if the goods are to be transported using more than one mode of transport or &147;vehicle&148;. Always tick where multi-modal transport is used. In the case of break bulk cargo, transhipment should be prohibited owing to the inherent risks and resultant increase costs of insurance cover.

Specify final date of shipment for all the goods. The latest shipment date plus the presentation period must equal the expiry date of the documentary credit. Allow for the availability of transport, inspection requirements and inland transport.

Specify the period in which the supplier must present documents for negotiation. The general rule is a maximum of 21 days. The period is usually based on the turn-a-round time of the vessel, for example, if a ship takes 12 days to arrive at its destination, the applicant may restrict the presentation period to 7 days. This ensures possession of shipping documents to clear the goods before incurring demurrage.

Latest date for presentation of documents by the beneficiary to negotiating bank. The expiry date is the sum of the presentation period and the latest date of shipment. It is the date on which the liability of the applicant / issuing bank / confirming bank under the documentary credit falls away.

The place of expiry is usually stated as country to which the documentary credit is directed.

Capture currency as agreed with supplier. Avoid errors such as inserting a US Dollar currency in stead of an Australian dollar currency in the documentary credit.

Capture the amount as agreed in the contract of sale or proforma invoice. Exercise care with regard to partial shipments, tolerance levels, unit prices and provision for the cost of freight, insurance premiums and other incidental charges.

This is the balance available under the documentary credit including amendments, payments and drawings. This will reflect on the 'newlook' only.

Specify,as a percentage, the tolerance level by which the documentary credit amount, unit price and quantity of the goods may be exceeded; usually between 5% and 10%. Insert "0" if no tolerance level is permitted.

Specify,as a percentage, the tolerance level by which the documentary credit amount, unit price and quantity of the goods may be reduced; usually between 5% and 10%. Insert "0" if no tolerance level is permitted.

Insert the services, such as freight, packaging, inland transport, insurance premiums, commissions and other incidental charges, which are not included in the documentary credit amount, but may be claimed by the beneficiary.

Tick the box if the beneficiary is to transfer all or part of his rights under the documentary credit to one or more parties (second beneficiaries). It is usually required where the beneficiary is a middleman who does not produce the merchandise, but acts as an agent for the buyer or seller, or both.

Select either payment (documents only - no drafts required) or negotiation (drafts presented together with documents) from the drop down list. The beneficiary will be paid upon presentation of the financial and/or commercial documents under the documentary credit.

Select an option from this drop down list only if the letter of credit is to be paid at a future determinable date

Select an option from this drop down list which will be used to calculate the due date for payment

Specify the number of days allowed before payment is due.

Specify the date on which payment is to be made

Specify the party on whom the draft is to be drawn. This only applies if the payment term selected is either &147;negotiation&148; or &147;acceptance&148; and where the drafts may be required for discounting purposes. It is preferable that drafts be drawn on a bank, as they are more readily discounted in the market.

Specify the mixed payment terms. For example, the purchase of capital equipment can entail a deposit (30 %), a portion (60 %) payable on presentation of confirming documents and the balance (10%) on commissioning of the machine. Ensure that the payment terms can be calculated/determined by the bank

Indicate whether or not the advising bank is to add its guarantee of payment to this letter of credit. Usually requested by the supplier.

Insert any other terms and conditions that the supplier is to adhere to. Please ensure that the terms and conditions specified can be verified by the presentation of appropriate documentation

Insert the number of original documents required for negotiation. The supplier must present the full set of original negotiable documents to the negotiating bank. An issuing bank will not allow a set of original negotiable documents to be sent directly to the applicant.

Insert the number of copy/non-negotiable documents required from the supplier.

Select the applicable trade term for this transaction from the drop down list

Specify the order / indent number /other reference number, if applicable, which the supplier must quote on the documents.

Specify, as a percentage (usually a minimum of 10%), the additional insurance cover required. For example the amount of insurance should cover the replacement of goods.

Select the applicable option from the drop down list. If "other" is selected the details field is to be completed.

Specify to whose order the bills of lading are to be made out to if you have selected "other".

No action required as the field is systematically inserted depending on the inco term selected. Use the information to check that the correct incoterm has been used

Indicate who is to pay the charges of the foreign banks. The beneficiary usually pays the charges listed. Refusal of the charges by the beneficiary makes the applicant liable.

This charge is levied by the advising bank that verifies the authenticity of the documentary credit and advices it to the beneficiary. The charge also applies when advising of any subsequent amendments / cancellations

The charge is levied by the bank that debits the issuing bank's account in its books with the foreign currency amount and that pays the negotiating bank.

This charge is levied by the bank that adds it's confirmation (guarantee of payment). Confirmation fees are based on a confirming bank&146;s assessment of the financial, economic and political risks associated with the issuing bank and country.

This charge is levied by the bank processing the drawings under the documentary credit. The negotiating / paying bank checks that all documents comply with the terms and conditions of the documentary credit, claims reimbursement and pays the beneficiary.

This charge is levied by the negotiating bank on "usance" (term) payments under a documentary credit. The bank accepts and pays the beneficiary immediately by discounting the drawing or undertakes to make payment at a future date.

This is an interest charged by the negotiating bank when it discounts a drawing under a documentary credit.

These are incidental charges, such as telephone calls to the beneficiary and courier fees, incurred by the foreign banks.

If this account number is different from the Account number as per inward message, insert the account number which Standard Bank must debit for recovery of their bank charges.

Insert the amount which is to be converted to Rand

Display of Amount, FEC no and Maturity date as inserted.

The currency in which the Inward message was received is displayed.

If applicable, the amount which is to be credited to the CFC account is inserted here.

The currency in which the Inward message was received is displayed.

Insert the CFC account number into which the funds are to be credited.

It is possible to credit GBP received into a USD account, therefore should the currency received differ from the Foreign Currency account to be credited, the currency required can be selected here.

Insert the FEC or Deal number to be used for currency conversion, if applicable, or any other information related to the transfer.

Insert the name of the local bank which funds are required to be transferred to.

Insert the account number of the other local bank which funds are to be transferred into.

Insert the Branch name or code of the above local bank.

This name will be the same as the Beneficiary name in which the funds were received as NO third party payments are permitted via I.T.S.

Any amount not yet allocated will be displayed in this space.

The currency in which the Inward message was recieved is displayed.

The balance of payments category to be reported to the SARB is to be selected here.

Insert the amount applicable to the CBR category selected.

This is a mandatory selection and indicates the foreign country to which goods or services were delivered. The country "South Africa" may not be used.

The currency in which the Inward message was received is displayed.

If CBR category 997 or 998 are selected the loan reference is to be inserted accordingly.

If a CBR category is selected which requires other details, the details are to be inserted here.

Once the selection has been made and moved across (>) all the CBR details will appear as selected.

If this payment is being done under authority received from the SA Reserve Bank enter the number of the authority received here. You will also have to indicate through which authorised dealer the authority was obtained, and the date of the authority.

The institution which arranged the exchange control is selected here.

The expiry date of the Exchange control approval is to be captured here.

The Exporter Control Number is generated by Customs. It is available only post-clearance and is found on the Customs Release Notification. Example 20051129PTA0002566. The Unique Consignment Reference is created by the exporter / his agent and is available to exporters both pre and post-clearance. A UCR is created for every export consignment and is a minimum of 12 and maximum of 21 digits. Example 5ZA00011111454

Please insert here the invoice numbers you wish to have specified to the beneficiary to reconcile payment.

The Customs Client Number ("CCN") is a mandatory field to be completed with outward payment transactions when using BOP categories 101,102,103,104,105, 107 or 201. A valid CCN must be reported in an 8-digit format in this field. If the CCN is less than 8-digits, zeros will be padded in front of the number.

If cover has been booked for a later date than the Earliest available value date, insert the value date here.

Currency in which transfer is to be made - if different from currency of receipt.

Insert the FEC or Deal number to be used for currency conversion, if applicable, or any other information related to the transfer.

Display of Exchange control no, Authorized dealer name and expiry date as inserted.

Enter a customs code as provided from Customs.

If the currency received differs from the CFC account the relevant instructions are to be inserted in this block.

Insert the FEC or Deal number to be used for currency conversion, if applicable.

Insert the full registered name of the drawee as it appears in the contract of sale or proforma invoice. For example, if the company's name is Settlers (1820) (Pty) Ltd, do not use shortened or popular abbreviations such as Settlers Ltd or Settlers (Pty) Ltd. The name is used on all documents, including those giving title to the goods.

Capture more than one address line per field (separated by a comma) as space for address details is limited to 35 characters per field.

Capture more than one address line per field (separated by a comma) as space for address details is limited to 35 characters per field.

Select an option from the drop down list

Insert the drawee's phone number if known. This helps the collecting bank to contact the drawee on receipt of the collection.

Insert the supplier's fax number if known. This helps the collecting bank to contact the drawee on receipt of the collection.

Insert the first and last letters of drawee's email address in the spaces provided as separated by the @ symbol.

Tick only if the drawee has nominated a bank. If no bank was nominated the system will select a bank in the country with whom IBC has correspondent banking relations.

Do you want to change the name of this bank to that nominated by the drawee? If so, complete this field only if you know the Swift address.

Do you want to change the name of this bank to that nominated by the drawee? If so, insert the full name of the bank elected by the drawee

Capture more than one address line per field (separated by a comma) as space for address details is limited to 35 characters per field.

Capture more than one address line per field (separated by a comma) as space for address details is limited to 35 characters per field.

Save details of the drawee for future use if you deal with them regularly.

Create a unique name to identify your supplier's template

Insert the number of original bills of exchange (also known as "First of Exchance") to be presented to the drawee.
Insert the number of duplicate bills of exchange (also known as "Second of Exchange") that you are sending in the second mail, if applicable.

Insert the number of original bills of lading giving title to the goods to be sent with the first mail. There are normally three originals (also known as a "full set").
Insert the number of original bills of lading giving title to the goods to be sent with the second mail. This is done in case the first set of documents goes astray.

Insert the number of non-negotiable bills of lading to be sent with the first mail.
Insert the number of non-negotiable bills of lading to be sent with the second mail.

Insert the number of original commercial invoices to be sent with the first mail.
Insert the number of commercial invoices to be sent with the second mail.

Insert the number of original airway bills to be sent with the first mail.
Insert the number of airway bills to be sent with the second mail.

Insert the number of original packing lists to be sent with the first mail.
Insert the number of packing lists to be sent with the second mail.

Insert the number of original certificates of origin to be sent with the first mail.
Insert the number of certificates of origin to be sent with the second mail

Insert the number of original insurance policies or certificates to be sent with the first mail.
Insert the number of original insurance policies or certificates to be sent with the second mail.

Insert the document type.

Insert the number of original documents to be sent with the first mail.

Insert the number of original documents to be sent with the second mail

Specify the type of document or certificate (not listed above) that you are sending to the drawee. Insert the number of original special documents to be sent with the first mail and those in the second mail in the spaces provided.

Select an option from the drop down list

Insert the name of the courier service that you will be using.

Insert the courier's waybill number. If the number is not available insert N/A

Select an option from the drop down list, which should agree that arranged with drawee

Capture the amount as agreed with drawee

Select an option from the drop down list, for example "documents against payment" only if the collection is to be paid immediately upon presentation of documents, or "documents against acceptance" only if the collection is to be paid at a future determinable date.

Insert the number of days which will be used to calculate the due date for payment. Applicable to usance (term) collections where the option of "documents against acceptance" has been selected.

Select an option from the drop down list, which should agree that arranged with drawee

Enter the date of the document you selected above

Enter the fixed date on which payment was agreed with the drawee.

Specify the mixed payment terms, such as 20% at sight, 70% at 60 days after date of bill of lading and the remaining 10% at 120 days after date of bill of lading. Please ensure that the payment terms can be calculated/determined by the bank.

Enter the place of despatch of the goods, such as a port or airport

Insert the place of discharge of the goods, such as a port or airport.

Select an option from the drop down list

Insert the name of the carrying vessel

Insert the drawee's reference, such as their order or indent number, to enable them to identify the transaction.

Select an option from this drop down list only if the usance bill of exchange is to be guaranteed (signed "pour aval") by the collecting bank.

Select an option from this drop down list only if the goods are to be warehoused. All charges related to bonding and warehousing the goods are for your account.

Select an option from this drop down list only if the goods are to be warehoused. The premium is for your account.

Select an option from this drop down list. "Drawee" means that the overseas company pays the local collection charges and "drawer"means you pay the local collection charges.

Select an option from this drop down list. "Drawee" means that the overseas company pays the foreign bank collection charges and "drawer" means you pay the foreign bank collection charges.

Select an option from this drop down list.

Select an option from this drop down list.

Insert the name and contact details of your agent in the drawee's country who can possibly resolve the problem of non-acceptance or non-payment.

Select an option from this drop down list.

Insert any other terms and conditions not catered for in this application form that the collecting bank is to adhere to, for example you may wish to offer a discount if the bill is paid within a specified time period or you may include a penalty if the collection is not paid within a specified period.

Tick the option only if you are handing the collection for processing and remittance to the foreign bank. Leave blank if you are dispatching the document directly to the overseas bank for collection.

Insert your Exporter's Reference number as supplied by SA Customs & Excise together with the invoice numbers of the transaction to facilitate the marking up of the Reserve Bank form F 178.

Insert your Exporter's Reference number as supplied by SA Customs & Excise together with the invoice numbers of the transaction to facilitate the marking up of the Reserve Bank form F 178.

Select an account number to wich the charges will be debited, if different to the principle account.

Insert the full name of the person or party to which the payment is to be made.

Insert the account number of the person or party to which the payment is to be made.

Insert the full address and counrty of domicile of person or party to whom the payment is to be made.

Insert the name of the bank where the beneficiary maintains their account.

Insert the bank sort code of the beneficiaries bankers, failing to do so could result in additional bank charges being incurred by yourself.

Your payment preference. Select the foreign currency type to be paid.

Your payment preference. Select the foreign currency amount to be paid away, your current or CFC account will be debited with the result.

Your payment preference. Select the currency type you wish the rand aquivalent amount to be paid in.

Your payment preference. Nominate the rand amount you want paid as its equivalent in the foreign currency nominated. This is the exact amount, excluding charges that will be debited to your current account.

Your payment preference. The payment will be made in SA Rands.

Your payment preference. Specify the rand amount you want to be paid.

If you want this payment to be made against any Forward Exchange Contract, or if you are a Direct Dealing Customer and have a spot cover you want to use for this payment please insert these details here.

Please specify how you wish bank charges to be allocated, this refers to both local and foreign bank charges.Our = Both local and foreign bank charges for your account.Ben = Both local and foreign bank charges for account of the beneficiary, i.e. the beneficiary will receive less than the amount you have specified as bank charges will be deducted from the principle amount.Share = Local bank charges are for your account, and foreign bank charges are for the beneficiaries account.

Please insert details of payment to be sent to the beneficiary in Field 70 of the SWIFT.

If this payment is for imports, and the Bill of Entry numbers are known please insert these here.

If this payment is for imports, please insert the transport document numbers here.

Please select from the list of available CBR categories that which represents the basis for this payment. You have the option to split this payment over three different CBR categories.

Please specify the amount representing the portion of the principle amount being made for each CBR category selected. The sum of these amounts must equal the principle payment amount.

This is a mandatory selection and indicates the foreign country from which goods or services were received. The country "South Africa" may not be used.

In respect of goods already received in the Republic where a Movement Reference Number has been issued by Customs, a unique MRN must be compiled by the importer in respect of goods already received in the country, which must be in the following format: AAACCYYMMDD0000000

• AAA refers to the Customs Office Code
• CC refers to the century of import
• YY refers to the year of import
• MM refers to the month of import
• DD refers to the day of import
• 0000000 refers to the 7-digit bill of entry number issued by Customs

OR

In cases where a bill of entry number is not available and an ICN cannot be compiled, the invoice number which represents the payment offshore must be supplied. A prefix INV must be supplied followed by the invoice number related to the payment effected, i.e. INV000000. The invoice number supplied by the importer to the Authorised Dealer must also be supplied to Customs to be reflected in Box "13A. INVOICE NO. AND DATE" on the SAD 500 Customs Declaration Form. In the case of bulk payments against multiple invoices, only one invoice number must be consistently supplied to Customs and the Authorised Dealer.

If CBR categories 901 or 999 are selected you must provide further information here, e.g. loan reference number etc.

If this payment is being done under authority received from the SA Reserve Bank enter the number of the authority received here. You will also have to indicate through which authorised dealer the authority was obtained, and the date of the authority.

Please select where the beneficiary in an individual or an entity.

Cross border foreign exchange transaction reporting, formerly known as Balance of payments (BoP).

This is the date your account will be debited.

A list of outstanding FEC's will appear on the immediate drop down box for selection, if however a spot cover was dealt which does not as yet reflect, the number can be inserted in the second available box.

Insert amount to be delivered off selected or inserted FEC/Spot cover. Please note that FEC's/covers can be selected.

Any amount not covered will be converted at the ruling spot rate of exchange.